Arts Engaged
Engage Now

Appendix VII

Readiness Assessment Questions

Organizational Readiness Surveys

Attitudes toward community engagement [Change leader assessment of organizational readiness]

Internal Stakeholders

Unkown 1-
Negative
2-
Skeptical
3-
Ambivalent
4-
Interested
5-
Enthusiastic
CEO/Executive Director
Senior Administrative Staff
Other Administrative Staff
Artistic Director
Artistic Staff
Chair, Board of Directors
Executive Committee
Full Board

Funders

Unkown 1-
Negative
2-
Skeptical
3-
Ambivalent
4-
Interested
5-
Enthusiastic
Individual Donors
Members/Subscribers
Foundation Funders (Arts)
Foundation Funders (Other)
Corporate Funders (Arts)
Corporate Funders (Other)
Local Arts Agency
Local Government
State Government

 

Short Form Readiness Assessment

[to be completed by all internal stakeholders]

Motivation

  • Do you understand one role of the arts to be addressing the needs and interests of communities around you?
  • Do you embrace this role?

Effort

  • Do you have mechanisms in place to learn what the interests of communities around you are? (What are they?)
  • In what ways has the work you do been altered, affected by your understanding of your communities (not your assumptions about your communities)?

Results

  • What new sources of funding (individual and institutional) support you as a result of your community engagement work?
  • How many new individuals (from previously under-served or under-represented communities) are taking advantage of the services you provide?
  • How frequently do communities (and community organizations) seek your assistance in addressing community concerns or supporting community celebrations?

 

Long Form Readiness Assessment

Attitudes toward Community Engagement
 [To Be Completed by All Internal Stakeholders]

The Nonprofit Arts Industry

What should be the role of community engagement in the nonprofit arts industry as a whole? (single answer)

  • Critical to the future of the field
  • A valuable addition to the work of arts organizations
  • A worthy endeavor, but not critical to the future of the field
  • An unnecessary distraction from the work of arts organizations

Do you believe that community engagement is an industry fad that will eventually be forgotten? (Y/N)

Your Organization
What is/should be the role of community engagement in your organization?

Is (single answer)
Central to our mission/all organizational work
Important to our mission/all organizational work
An important aspect of marketing and/or development
An important aspect of educational programming
A worthwhile consideration, but not an important priorityMarginally helpful
There is none: It is not helpful
Should be (single answer)
Central to our mission/all organizational work
Important to our mission/all organizational work
An important aspect of marketing and/or development
An important aspect of educational programming
A worthwhile consideration, but not an important priority
Marginally helpfulThere should be none: It is not helpful

 

Commitment to Community Engagement [To Be Completed for Organization as a Whole]

Yes/No-Multiple Choice
Is there a board-approved statement regarding the importance of community engagement? (Y/N)
Is community engagement a significant feature in organizational plans? (Y/N)

Staffing and Budget
Are there staff members with assigned responsibility for community engagement? (Y/N)
If so, how many? (single answer)

  • One
  • Multiple

Is that staff member (or one of them) the CEO or a direct report to the CEO? (Y/N)
If not, to whom does staff member report (single answer)

  • Marketing
  • Development
  • Marketing and Development are a single unit
  • Education
  • Other

Is community engagement included in the responsibilities of another department? (Y/N)
If yes, which: (single answer)

  • Marketing
  • Development
  • Marketing and Development are a single unit
  • Education
  • Other

Is there a dedicated budget for community engagement? (Y/N)
Do programming decisions reflect the impact of/support community engagement? (Y/N)

 

Community Connections
Are mechanisms in place to learn the interests and needs of communities with which you attempt to connect? (Y/N)
If yes, what are they? (multiple answers)

  • Surveys
  • Focus groups
  • On-going advisory committees made up of community members
  • Board representation

Do communities outside the arts seek your assistance in addressing their concerns or supporting their celebrations? (Y/N)


Narrative Answers
Relationships
With what communities is your organization intentionally engaging?
For each:

  • Name the community
  • Briefly describe the relationship-building process you followed.
  • Briefly describe the relationship-maintenance activities you employ.
  • What are their principal interests and concerns? How do you know?
  • How long have these efforts been in place?

Programming
In what ways does your programming:

  • Reflect what you have learned from each community with which you are engaged?
  • Reflect the fact that [    ] is your home base? (I.e., how does it differ from a similar organization in a different city?)

Administration
How is community engagement supported by your organization’s administrative structure?
What staff members are responsible for community engagement?
To whom do they report?

How is community engagement supported in organizational planning processes?
How is community engagement supported in organizational budgeting?
Is there a dedicated budget for community engagement?

How are staff members responsible for community engagement evaluated?

Funding
What new sources of funding have you received as a result of your engagement with these communities?
(Comment especially on support from sources that are not primarily arts funders.)

Marketing/Sales
In what ways do your marketing and sales activities demonstrate an awareness of the needs and interests of these communities?
Provide data documenting increased sales as a result of these activities.

Governance
In what ways does your governance (board membership, agendas, activities) reflect your engagement with these communities?

Evaluation
How are you measuring:

  • The success of your engagement efforts?
  • The impact of your engagement efforts on the organization as a whole?