Organizational Readiness Surveys
Attitudes toward community engagement [Change leader assessment of organizational readiness]
Internal Stakeholders
| Unkown | 1- Negative |
2- Skeptical |
3- Ambivalent |
4- Interested |
5- Enthusiastic |
|
|---|---|---|---|---|---|---|
| CEO/Executive Director | ||||||
| Senior Administrative Staff | ||||||
| Other Administrative Staff | ||||||
| Artistic Director | ||||||
| Artistic Staff | ||||||
| Chair, Board of Directors | ||||||
| Executive Committee | ||||||
| Full Board |
Funders
| Unkown | 1- Negative |
2- Skeptical |
3- Ambivalent |
4- Interested |
5- Enthusiastic |
|
|---|---|---|---|---|---|---|
| Individual Donors | ||||||
| Members/Subscribers | ||||||
| Foundation Funders (Arts) | ||||||
| Foundation Funders (Other) | ||||||
| Corporate Funders (Arts) | ||||||
| Corporate Funders (Other) | ||||||
| Local Arts Agency | ||||||
| Local Government | ||||||
| State Government |
Short Form Readiness Assessment
[to be completed by all internal stakeholders]
Motivation
- Do you understand one role of the arts to be addressing the needs and interests of communities around you?
- Do you embrace this role?
Effort
- Do you have mechanisms in place to learn what the interests of communities around you are? (What are they?)
- In what ways has the work you do been altered, affected by your understanding of your communities (not your assumptions about your communities)?
Results
- What new sources of funding (individual and institutional) support you as a result of your community engagement work?
- How many new individuals (from previously under-served or under-represented communities) are taking advantage of the services you provide?
- How frequently do communities (and community organizations) seek your assistance in addressing community concerns or supporting community celebrations?
Long Form Readiness Assessment
Attitudes toward Community Engagement
[To Be Completed by All Internal Stakeholders]
The Nonprofit Arts Industry
What should be the role of community engagement in the nonprofit arts industry as a whole? (single answer)
- Critical to the future of the field
- A valuable addition to the work of arts organizations
- A worthy endeavor, but not critical to the future of the field
- An unnecessary distraction from the work of arts organizations
Do you believe that community engagement is an industry fad that will eventually be forgotten? (Y/N)
Your Organization
What is/should be the role of community engagement in your organization?
| Is (single answer) Central to our mission/all organizational work Important to our mission/all organizational work An important aspect of marketing and/or development An important aspect of educational programming A worthwhile consideration, but not an important priorityMarginally helpful There is none: It is not helpful |
Should be (single answer) Central to our mission/all organizational work Important to our mission/all organizational work An important aspect of marketing and/or development An important aspect of educational programming A worthwhile consideration, but not an important priority Marginally helpfulThere should be none: It is not helpful |
|---|
Commitment to Community Engagement [To Be Completed for Organization as a Whole]
Yes/No-Multiple Choice
Is there a board-approved statement regarding the importance of community engagement? (Y/N)
Is community engagement a significant feature in organizational plans? (Y/N)
Staffing and Budget
Are there staff members with assigned responsibility for community engagement? (Y/N)
If so, how many? (single answer)
- One
- Multiple
Is that staff member (or one of them) the CEO or a direct report to the CEO? (Y/N)
If not, to whom does staff member report (single answer)
- Marketing
- Development
- Marketing and Development are a single unit
- Education
- Other
Is community engagement included in the responsibilities of another department? (Y/N)
If yes, which: (single answer)
- Marketing
- Development
- Marketing and Development are a single unit
- Education
- Other
Is there a dedicated budget for community engagement? (Y/N)
Do programming decisions reflect the impact of/support community engagement? (Y/N)
Community Connections
Are mechanisms in place to learn the interests and needs of communities with which you attempt to connect? (Y/N)
If yes, what are they? (multiple answers)
- Surveys
- Focus groups
- On-going advisory committees made up of community members
- Board representation
Do communities outside the arts seek your assistance in addressing their concerns or supporting their celebrations? (Y/N)
Narrative Answers
Relationships
With what communities is your organization intentionally engaging?
For each:
- Name the community
- Briefly describe the relationship-building process you followed.
- Briefly describe the relationship-maintenance activities you employ.
- What are their principal interests and concerns? How do you know?
- How long have these efforts been in place?
Programming
In what ways does your programming:
- Reflect what you have learned from each community with which you are engaged?
- Reflect the fact that [ ] is your home base? (I.e., how does it differ from a similar organization in a different city?)
Administration
How is community engagement supported by your organization’s administrative structure?
What staff members are responsible for community engagement?
To whom do they report?
How is community engagement supported in organizational planning processes?
How is community engagement supported in organizational budgeting?
Is there a dedicated budget for community engagement?
How are staff members responsible for community engagement evaluated?
Funding
What new sources of funding have you received as a result of your engagement with these communities?
(Comment especially on support from sources that are not primarily arts funders.)
Marketing/Sales
In what ways do your marketing and sales activities demonstrate an awareness of the needs and interests of these communities?
Provide data documenting increased sales as a result of these activities.
Governance
In what ways does your governance (board membership, agendas, activities) reflect your engagement with these communities?
Evaluation
How are you measuring:
- The success of your engagement efforts?
- The impact of your engagement efforts on the organization as a whole?